RFID infrastructure company TAGSYS and French systems integrator IDENT today announced the so-called “world’s first” RFID system to track and manage client files in a law firm.
Paris-based firm Lhermet, La Bigne & Remy (LLR) is using the companies’ collaborative system to track and manage client files (and lots of high stacks of documents).
TAGSYS and IDENT Announce Breakthrough RFID System for the Management of Legal Documents
Law Firm Lhermet, La Bigne & Remy Now Can Identify Tens of Thousands of Paper Files in a Matter of Minutes
CAMBRIDGE, Mass.–(BUSINESS WIRE)–TAGSYS, the global leader in item-level RFID infrastructure, and IDENT, the French specialist in RFID systems integration and antitheft protection for document management, today announced the world’s first RFID system to track and manage client files in a law firm. TAGSYS and IDENT deployed the system at Paris-based Lhermet, La Bigne & Remy (LLR) for the firm’s tens of thousands of archived legal documents. The deployment denotes significant implications both for the RFID industry and for any business seeking to manage high volumes of densely stacked documents.
After its initial RFID deployment on 10,000 client files, LLR reported a considerable reduction of lost files and, most importantly, a decrease in time required to take daily inventory from one hour to a few minutes. The firm is currently converting its next set of 10,000 documents.
“Since LLR’s RFID deployment, the firm’s overall productivity has dramatically improved,” said Vincent Remy, associate lawyer of LLR. “In addition, integration of the new system was extremely rapid. The firm did not have to change its referencing system or the files themselves to accommodate the RFID tags.”
LLR specializes in patent law and intellectual property for individuals and companies. The firm is 40-people strong and has yearly revenues in excess of four million Euros. The company manages more than 30,000 archived files and adds between 5,000 and 6,000 new files every year. The office uses up to 80 files each day; every employee has access to them, and they are stored on shelves or on desks. LLR’s logistics division handles database updates as well as physical search and retrieval of files for any service department within the firm. Until now, searching for files was a cumbersome task — especially since files often moved frequently from one employee to the next. At worst, locating a single file could take several days.
To help LLR achieve reliable and fast file tracking, IDENT and TAGSYS combined IDENT’s Pocket-FILETRAK with TAGSYS’ award-winning, wand-shaped, HF Wi-Fi inventory reader — attached to a portable Pocket-PC terminal. The terminal runs Windows Mobile 5.0 and IDENT’s Pocket-FILETRAK and FILETRAK-Web software. By passing the wand in front of tagged files, the device enables instant identification of files without having to manually handle them.
“IDENT and TAGSYS were natural partners for the LLR project,” said Frederic Hauser, managing director of IDENT. “LLR has already begun to see the benefits of immediate ROI and a hassle-free system for managing its extensive archive.”
“IDENT and TAGSYS’ success at LLR has added the millions of legal or government documents in the world to the list of items than can be tagged and tracked with an RFID infrastructure,” said Olivier Burah, TAGSYS’ vice president of sales for Europe. “Furthermore, the system can be quickly and easily implemented with immediate, measurable ROI.”
Lhermet La Bigne & Remy (LLR) is a Paris-based law firm specializing in patent law and intellectual property legal services for companies (60%) and individuals (40%). LLR employs 40 persons and has revenues of 4 million Euros.
LLR manages over 30,000 archives, and about 5,000 to 6,000 new files per year. LLR has been using a MS Access database until now and is currently moving to MySQL under Linux with an Intranet interface developed in PHP. All work stations run with Windows 2000 or XP.
IDENT specializes in the development, integration, distribution, installation and the maintenance of complete solutions for the identification and antitheft protection. IDENT’s clients are public, university and government libraries as well as professionals in document management. IDENT’s solutions integrate technologies such as barcodes and RFID, electromagnetic and radio frequency detection and mobile information systems.
TAGSYS is the global leader in item-level RFID infrastructure. TAGSYS provides RFID systems and tags for end-to-end item-level tracking that automates labor-intensive processes, authenticates and safeguards goods, and enables real-time inventory and asset visibility. With a proven track record of delivering Reliable, Accurate and Secure (R.A.S.) RFID systems and tags, TAGSYS has deployed over 100 million tags and 60,000 reader systems to over 500 customers in more than 40 countries. TAGSYS’ RFID solutions are currently being deployed in a range of highly specialized vertical markets that include pharmaceutical, fashion apparel, libraries, and textile rental. The company is headquartered in Cambridge, Massachusetts with offices and R&D Centers in France, in Pennsylvania and in Hong Kong. More information on TAGSYS can be found at www.TAGSYSrfid.com.